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This section seeks information about how digital libraries are organized. The definition of "digital libraries" as agreed to by the DLF (also noted at top of page 1 of this survey) is: "organizations that provide the resources, including the specialized staff, to select, structure, offer intellectual access to, interpret, distribute, preserve the integrity of, and ensure the persistence over time of collections of digital works so that they are readily and economically available for use by a defined community or set of communities." The phrase "digital works" is used broadly to include works created locally as well as those supplied by commercial and other third parties. The phrase also includes those that are born digital as well as those that are not.
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1
What is the organizational relationship of the Library's information technology unit(s) to that of the institution's information technology unit?
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The Library's information technology unit(s) are organizationally separate/no separate budget
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The Library's information technology unit(s) are organizationally separate/separate budget
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The Library's information technology unit(s) report to the institution's information technology organization
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Dean/Director of Library also directs academic computing
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Other-list:
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2
What units outside the library are formally connected to or are a part of the digital library program, e.g., units that regularly contribute funds, collaborate on projects, administer the program, etc.? (Please check ALL that apply.)
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Information technology or academic computing
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University press
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School of information/library science
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Other academic units (please list)
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Other-list:
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Other-list:
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None
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3
What units outside the library are informally connected to the digital library program, e.g., the units that occasionally contribute funds, collaborate on specific projects, etc.? (Please check ALL that apply.)
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Information technology or academic computing
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University press
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School of information/library science
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Other academic units (please list)
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Other-list:
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Other-list:
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None
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4
Would you describe the organizational location of your digital library initiatives or program as a separate unit or program within the library?
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Yes If yes, proceed to Question 5
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No If no, proceed to Question 6
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5
(If you answered Yes for Question 4) If the digital library program is a separate unit, to whom does it report?
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Dean/Director
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Associate Dean/Director
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Library Computing
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Other:
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6
(If you answered No for Question 4) If the digital library is not a separate unit, how would you describe the organizational location of your digital library initiatives or program?
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Dispersed broadly among library units
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Dispersed broadly but united through a team
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Too small to be described
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Other (please describe):
Comments:
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7
Which of the following best describes the maturity/scope of your digital library program?
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Some initiatives-no national profile
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A growing number of significant projects
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Nationally recognized leadership
Comments:
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The next set of questions asks about the number of FTEs that support digital library activities. Library management systems.
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8
How many FTEs in the library support integrated library systems or their equivalents?
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Number of FTEs
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9
Is support for integrated library systems (or equivalents) available from units outside the library, e.g., from the institution's computing service?
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Yes
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No If no, proceed to Question 12
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10
If yes, about how many FTEs are involved with such support?
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Number of FTEs
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11
If yes, what are the departmental unit(s) that provide support?
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Creation and conversion of digital library content.
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12
How many FTEs in the library support the creation and conversion of digital library content?
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Number of FTEs
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13
Is support for the creation and conversion of digital library content available from units outside the library, e.g., from the institution's computing service?
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Yes
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No If no, proceed to Question 16
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14
If yes, about how many FTEs are involved with such support?
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Number of FTEs
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15
If yes, what are the departmental unit(s) that provide support?
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Programmers and other staff working on information retrieval, interfaces, and other aspects of systems supplying access to digital library content.
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16
How many FTEs are in the library working on these access systems?
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Number of FTEs
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17
Is support for the digital library access systems available from units outside the library, e.g., from the institution's computing service?
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Yes
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No If no, proceed to Question 20
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18
If yes, about how many FTEs are involved with such support?
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Number of FTEs
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19
If yes, what are the departmental unit(s) that provide support?
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Web administration.
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20
How many FTEs in the library support development of the library's web site?
(Please enter a number for each category.)
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a.
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Overall policies and website e.g.,(Web administrators/Webmasters)
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b.
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Web sites for specific libraries, library departments and units
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c.
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Access to digital library collections
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21
Do library staff conduct research into digital library systems, technologies, and architectures?
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Yes
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No If no, proceed to Question 24
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Don't Know If don't know, proceed to Question 24
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22
If yes, how many FTEs conduct research?
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Number of FTEs
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23
If yes, are the FTEs located in the library?
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Yes
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No. If no, where are they located?
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Don't Know
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Next, some questions about content creation and training. Please describe your efforts to create digital images (including bitonal and continuous tone).
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24
How many projects are/were involved in creating digital images?
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Number of projects
Please describe the projects:
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25
How many FTEs are working on creating digital images?
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Number of FTEs
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26
How many digital images have been created by the library?
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Number of images
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Please describe your efforts to create searchable electronic texts.
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27
How many projects are/were involved in creating searchable electronic texts?
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Number of projects
Please describe the projects:
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28
How many FTEs are working on creating searchable electronic texts?
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Number of FTEs
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29
How many searchable electronic texts have been created by the library?
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Number of searchable electronic texts
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Please describe your efforts to digitize sound recordings and video recordings.
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30
How many projects are/were involved in digitized sound recordings and video recordings?
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Number of projects
Please describe the projects:
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31
How many FTEs are working on digitizing sound recordings and video recordings?
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Number of FTEs
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32
How many digitized sound recordings and video recordings have been created by the library?
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Number of digitized sound recordings and video recordings
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33
Does your library train patrons in using the library's online collections and services?
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Yes
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No If no, proceed to Question 36
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Don't Know If don't know, proceed to Question 36
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34
If yes, how do you train patrons to use the library's online collections and services?
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35
If yes, who trains patrons to use the library's online collections and services?
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36
Who gives advice in or outside of the library on copyright and intellectual property?
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The next group of questions ask about how digital library programs are funded.
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37
How have you funded your digital library program?
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Yes |
No |
Don't Know |
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With new money. If yes, what are the source(s):
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With grants/gifts
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| c. |
By reallocating library funds. If yes to c, where have the reallocated funds come from (e.g., collections, staff budget, etc.):
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38
Overall, please estimate the amount of money you spent in 1999 on the following digital library resources. Please include all forms of expenditure whether sourced from gifts, grants, institutional support, library support, etc. How much money did you spend in 1999 on:
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a.
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$
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Commercially supplied content and licensing
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b.
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$
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Digital conversion and content creation
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c.
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$
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Producing and distributing new forms of scholarly communications (e.g., e-prints, e-journals, etc.)
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d.
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$
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Digital library personnel
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e.
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$
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Equipment and other infrastructural and fixed costs
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f.
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$
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Systems research and development
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g.
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$
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Support for and participation in regional and other consortial digital library activities
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h.
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$
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Support for grant-funded research and development work not otherwise included above
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i.
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$
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Cost of memberships in organizations such as DLF, OCLC, RLG, etc. (please specify):
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j.
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$
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Other significant categories of expenditure (please specify):
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39
How much do you expect to spend in 2000 on the following?
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a.
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$
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Commercially supplied content and licensing
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b.
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$
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Digital conversion and content creation
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c.
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$
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Producing and distributing new forms of scholarly communications (e.g., e-prints, e-journals, etc.)
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d.
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$
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Digital library personnel
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e.
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$
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Equipment and other infrastructural and fixed costs
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f.
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$
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Systems research and development
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g.
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$
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Support for and participation in regional and other consortial digital library activities
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h.
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$
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Support for grant-funded research and development work not otherwise included above
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i.
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$
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Other significant categories of expenditure (please specify):
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