D I G I T A L L I B R A R Y
F E D E R A T I O N
Registry of Digital Masters
Record Creation Guidelines
Version 2.
May 2007
Prepared
by the
Digital
Library Federation/OCLC Registry of Digital Masters Working Group (2001-2007)
Contents
5 How Does This Fit in With What Your
Institution is Doing or Intends to Do?.
6 Contribution to the Registry (via
OCLC WorldCat)
9.1 Example 1: Intent to digitize from
a print copy
9.2 Example 2: Intent to digitize from
a print copy
9.3 Example 3: Intent to transform a
digital copy
9.4 Example 4: Digitization Complete
9.5 Example 5: Digitization Complete
9.7 Example 7: Digital Transformation
9.8 Example 8: Serial - Single record
approach
9.9 Example 9: Serial - Separate record
approach Aggregator neutral electronic
version record
APPENDIX A – Registry Elements
The concept of the Registry of Digital Masters[1] developed out of the work of the Digital Library Federation. The Registry has been implemented as a subset of OCLC WorldCat. These Record Creation Guidelines are based on two Digital Library Federation (DLF) papers describing the functionality of a digital registry, Registry of Archival Masters of [Born] Digital Monographs and Serials Functional Requirements and Registry of Digital Reproductions of Paper-based Monographs. The documents may be found on the DLF Web site (http://www.diglib.org/collections/reg/reg.htm or digitally reformatted monographs and serials and born digital monographs and serials).
These Guidelines use MARC 21 Format for Bibliographic Data elements and OCLC (Online Computer Library Center Inc.) current cataloging system functionality for Phase 1 of the DLF digital registry project. MARC 21 field 042 “dlr” indicates that a bibliographic record is in the Registry.
It is also recommended that the DLF Benchmark for Faithful Digital Reproductions of Monographs and Serials (http://purl.oclc.org/DLF/benchrepro0212) be used to document the minimum characteristics of digital materials: digital reproductions or born digital.
By recording materials in the Registry, institutions are signaling the intent to preserve and maintain the accessibility of the described materials over an extended timeframe. This implies that materials were born digital or have been converted to digital form, that the digital objects are stored in professionally managed systems, and that the institution is committed to retain and preserve them. When registered, materials should already be digitized, or be in an active queue for digitization. It is recommended, but not required, that a use copy (a network-accessible, but not necessarily free, copy) of any material registered be available on-line to the general public. Where digitally reformatted materials are concerned, reproductions should be of meaningful bibliographic entities.
These guidelines detail which MARC 21 elements should be used to carry Registry-required information. Registry records describe materials that an institution intends to digitize, either from existing paper- and/or microfilm-based materials (“intent to digitize”), as well as born digital materials, and to indicate the standards by which the registered objects have been digitized.
A Registry record also provides information about whether a specific item has already been digitized, and if so, whether the digitization has been done at an adequate level such that another digital copy is not required, what institution is responsible for the digitization, what institution is responsible for the preservation of the digital content, and what specific materials are available.
The guidelines, produced under the aegis of the DLF Registry of Digital Masters Working Group, are designed to promote consistency in how Registry information is recorded, enabling more effective services to be developed for libraries and for users. We encourage all institutions taking preservation responsibility for digital content to produce records using the Registry elements and MARC 21 as described in this document and in the two DLF papers.
The MARC record should have a description of the born digital object or a digital reproduction. It should reference detailed holdings when appropriate, so that others can accurately gauge the extent of the digital material. The metadata may be derived from inspection of the physical material, the microform, or the digital object itself. One bibliographic record could represent all versions of an item, but it is preferred that a separate record be supplied for each manifestation when physical formats and system requirements differ from the original form of an item/object.
All Registry records should conform to either at least the first level of description from Anglo-American Cataloging Rules, 2nd edition[2], 2002 Revision or a national equivalent. In addition, the following MARC 21 fields should be used as appropriate to record DLF digital registry information as described in the guidelines:
· 007/00 for electronic resource
· 007/11 for source of a digital file
· 007/13 for access and/or preservation indicator
· 042 for identification of Registry materials
· 506 for access restrictions
· 533 for reproduction notes
· 534 for original production notes [not recommended]
· 538 for technical details about digital resource
· 583 for preservation/reproduction actions and/or links
· 856 for access to electronic resources
The following table describes the type of item available—1) Master Only 2) Use Copy Only 3) Master/Use Copy 4) No Master/No Use Copy— and whether to include that type of item in the Registry or not:
Type of Item |
Inclusion in the Registry [3] |
Master only |
Yes, may reside in the
Registry. |
Use copy only |
No, a bibliographic record
may not be within the subset that represents the Registry, but may be in OCLC
WorldCat. |
Master/Use
copy |
Yes, may reside in the
Registry. |
No Master/No
Use copy |
No, may not reside in the
Registry. |
There may already be digitization projects at your institution or you may be planning to digitize materials in the future, or you may be collecting born digital content. You may already require or have accessible the technical and preservation information standards used to digitize materials. The Registry and use of standard metadata[4] can be used as verification of your digitization or intent to digitize methodology, that you conform to standards and best practices, provide consistency when describing digital or queued materials, and express your commitment to maintain and preserve the digital materials for the long term.
Whether you add new bibliographic records for digitized materials or update existing records for print materials with intent to digitize information, searching and contributing to the Registry may help determine what to or what not to digitize for your or any other institution.
There
are several options for contribution to the Registry:
OCLC availability and access to Registry records: Registry records may be searched in OCLC Connexion and FirstSearch WorldCat by the label “ac” (authentication code). A typical search would be “ac=dlr[6]”.
Public access is also available on the Digital Library Federation Web site at http://purl.oclc.org/DLF/collections/reg/OCLCservice.
What do I need to get started? In addition to these guidelines, it may be useful to have access to the following documents referred to in section 1 of the guidelines[8]:
Provides the guidance and
recommendations for documenting minimum characteristics that digital objects
share. For material converted in
accordance with this benchmark, this information may be linked from the
Registry record using MARC 21 field 538 $u.
Provides controlled vocabulary
for your preservation and digitization actions used in MARC 21 field 583
subfield $a.
·
Standardized
Terminology for Access Restriction
http://purl.oclc.org/NET/506Vocabulary
Provides controlled vocabulary,
whether or not access restrictions exist, used in MARC 21 field 506 subfield $f.
Note that subfield $f has not been
implemented in systems as of May 2007; it will be used when it is available. In the meantime, use subfield $a.
You may also
use the “cheat sheet”, or a short list of minimum Registry requirements, in
Section 12, Registry Requirements, of the guidelines, to help you through the
process. Although some fields are listed
as optional, it is suggested that you include the information if known.
We will now walk
through several scenarios of what needs to be included in a Registry of Digital
Masters record, or “Registry record”.
8.1 Intent to Digitize from print
copy (separate record approach)
You intend to digitize an item. Although there is a print copy record
available in OCLC WorldCat, there is no metadata for a digitized version. You have determined by what standards the
item is to be digitized. In addition to
other required MARC 21 fields, you would include the
following Registry fields on a new record (if you are following the separate
record approach):
¨
007/00
c ($a c) (Category of material) – code for electronic
resource
¨
007/11
($j) (Antecedent/Source) – source of the file; dependent on the project
and/or the object
¨
007/13
p ($l p) (Reformatting Quality) – code for the
preservation copy
¨
007/13
a ($l a) (Reformatting Quality) – code for the access
copy
Examples:
007 $a c $j a $l p
007 $a c $j c $l a
¨
042 (Authentication Code) – code for dlr; this field may be
added or edited by Full or higher authorizations.
042 $a dlr
Note: 042 is not a repeatable field.
If more than one 042 code is needed, repeat subfield $a.
¨
506 (Restrictions on Access Note) – Whether access is restricted or not,
access to a digital object must be specified.
Terminology for 506 $f is described in Standardized Terminology for Access Restriction. Examples:
506 $3 Master copy $a
preservation copy $f No online access $2 star
506 $3 Use copy $f Preview
only $2 star $u http://conditionalurl.htm
Note: The master copy need not be available;
however, a use copy could be accessible, although not necessarily for “free”.
Note:
Subfield $f has not been implemented in systems as of May 2007; it will
be used when it is available. In the
meantime, use subfield $a.
¨
538 (System Details Note) Describes technical details about the electronic
resources. A URI may be included for
more detailed information. Examples:
538 $a Master copy and use copy. Digital master created according to
Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version
1. Digital Library Federation, December 2002. $u http://purl.oclc.org/DLF/benchrepro0212
¨
583 (Action Note) Records information about processing, reference and
preservation actions. Use Preservation & Digitization Actions:
Terminology for MARC 21 Field 583 for the most current terminology when
describing the institution’s commitment to preservation (the archiving
institution) and/or further actions taken on born digital objects, such as
migration to a different format. The
first indicator indicates whether or not the field content is suitable for
public display. Use $h to record the
archiving institution. Use the phrase
“committed to preserve” in $l. Example:
583 1 $a Will digitize $c 2007 $h [name of
archiving institution] $l committed to preserve $2 pda $5 [your MARC organization code]
Note: $2 pda is the code (from MARC Code Lists for Relators, Sources,
Description Conventions) used for the Terminology 583 document.
Note:
Field 856 is not required as it is unknown at this
stage of the process and would be added when the material in online.
8.2 Digitization of
print copy complete (separate record approach)
The digitization of a print copy is complete. In addition to
other required MARC 21 fields, you would include the
following Registry fields on a new record (if you are following the separate
record approach):
¨
007/00
c ($a c) (Category of material) – code for electronic
resource
¨
007/11
($j) (Antecedent/Source) – source of the file; dependent
on the project and/or the object
¨
007/13
p ($l p) (Reformatting Quality) – code for the
preservation copy
¨
007/13
a ($l a) (Reformatting Quality) – code for the access
copy
Examples:
007 $a c
$j a $l p
007 $a c
$j a $l a
007 $a c $j c $l a
¨
042 (Authentication Code) – code for dlr; this field may be
added or edited by Full or higher authorizations.
042 $a dlr
Note: 042 is not a repeatable field.
If more than one 042 code is needed, repeat subfield $a.
¨
506 (Restrictions on Access Note) – Whether access is restricted or not,
access to a digital object must be specified.
Terminology for 506 $f is described in Standardized Terminology for Access Restriction. Examples:
506 $3 Master copy $a
preservation copy $f No online access $2 star
506 $3 Use copy $f Preview
only $2 star $u http://conditionalurl.htm
Note: The master copy need not be available;
however, a use copy could be accessible, although not necessarily for “free”.
Note:
Subfield $f has not been implemented in systems as of May 2007; it will
be used when it is available. In the
meantime, use subfield $a.
¨
538 (System Details Note) Describes technical details about the electronic
resource. A URI may be included for more
detailed information. Examples:
538 $a Master and use copy. Digital master created according to
Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version
1. Digital Library Federation, December 2002. $u http://purl.oclc.org/DLF/benchrepro0212
¨
533 (Reproduction Note) Need to provide agency responsible for the
reproduction which may be different from preservation institution. Holdings information may be recorded
here. Example:
533 $a Electronic reproduction. $b [
¨
583 (Action Note) Records information about processing, reference and
preservation actions. Use Preservation & Digitization Actions:
Terminology for MARC 21 Field 583 for the most current terminology when
describing the institution’s commitment to preservation (the archiving
institution) and/or further actions taken on born digital objects, such as
migration to a different format. The
first indicator indicates whether or not the field content is suitable for
public display. Use $h to record the
archiving institution. Use the phrase
“committed to preserve” in $l. Example:
583 1 $a Digitized $c 2007 $h [name of archiving
institution] $l committed to preserve $2 pda $5 [your MARC organization code]
Note: $2 pda is the code (from MARC Code Lists for Relators, Sources,
Description Conventions) used for the Terminology 583 document.
¨
856 (Electronic Location and Access) -- A persistent link to the master
and/or use copy. Example:
856 40 $3 use copy $z Full text,
Acrobat Reader required $u http://validurl.htm
s
1st 4 = http (Hypertext Transfer Protocol)
s
2nd 0 = Resource (for
the same source as described)
8.3 Born Digital Object
You want to add a born digital object to the
Registry. There is no metadata version
available in WorldCat. In addition to other required MARC 21 fields, you would include the following Registry fields:
¨
007 For most born digital objects, field 007, subfields $j and $l, are not
applicable, but may be applicable for reformatted digital materials.
¨
007/00
c ($a c) (Category of material) – code for electronic
resource
Example:
007 $a c
¨
042 (Authentication Code) – code for dlr; this field may be
added or edited by Full or higher authorizations.
042 $a dlr
Note: 042 is not a repeatable field.
If more than one 042 code is needed, repeat subfield $a.
¨
506 (Restrictions on Access Note) – Whether access is restricted or not,
access to a digital object must be specified.
Terminology for 506 $f is described in Standardized Terminology for Access Restriction. Examples:
506 $3 Master copy $a
preservation copy $f No online access $2 star
506 $3 Use copy $f Preview
only $2 star $u http://conditionalurl.htm
Note: The master copy need not be available;
however, a use copy could be accessible, although not necessarily for “free”.
Note:
Subfield $f has not been implemented in systems as of May 2007; it will
be used when it is available. In the
meantime, use subfield $a.
¨
538 (System Details Note) Describes technical details about the electronic
resource. A URI may be included for more
detailed information. Use of the 538 for
born digital objects may only be applicable for migration activities, unless
there are other pertinent technical details to record. Example:
538 $a Master and use copy.
¨
583 (Action Note) Records information about processing, reference and
preservation actions. Use Preservation & Digitization Actions:
Terminology for MARC 21 Field 583 for the most current terminology when describing
the institution’s commitment to preservation (the archiving institution) and/or
further actions taken on born digital objects, such as migration to a different
format. The first indicator indicates
whether or not the field content is suitable for public display. Use $h to record the archiving
institution. Use the phrase “committed
to preserve” in $l. Example:
583
1 $h [name
of archiving institution] $l committed to preserve $2 pda $5 [your MARC organization code]
583 1 $z NLM permanence rating: $l Permanent:
Dynamic Content $5 DNLM
Note: 583 is a repeatable field.
¨
856 (Electronic Location and Access) -- A persistent link to the master
and/or use copy. Example:
856 40 $3 use copy $z Full text,
Acrobat Reader required $u http://validurl.htm
s
1st 4 = http (Hypertext Transfer Protocol)
s
2nd 0 = Resource (for
the same source as described)
Note: Fields 533 and 534 would not be used for a
born digital object unless the object was transformed digitally from one electronic
form to another.
8.4
Reformatted digital object
You have reformatted
previously digitized materials from another source or from a born digital
object. You now need to create metadata
for the reformatted materials and add Registry minimum requirements.
¨
007/00
c ($a c) (Category of material) – code for electronic resource
¨
007/11
($j) (Antecedent/Source) – source of the file; dependent on the project
and/or the object
¨
007/13
p ($l p) (Reformatting Quality) – code for the
preservation copy
¨
007/13
a ($l a) (Reformatting Quality) – code for the access
copy
Examples:
007 $a c $j
c $l p
007 $a c $j
c $l a
007 $a c $j
a $l a
¨
042 (Authentication Code) – code for dlr; this field may be
added or edited by Full or higher authorizations.
042 $a dlr
¨
506 (Restrictions on Access Note) – Whether access is restricted or not,
access to a digital object must be specified.
Terminology for 506 $f is described in Standardized Terminology for Access Restriction. Examples:
506 $3 Master copy $a
preservation copy $f No online access $2 star
506 $3 Use copy $f Preview
only $2 star $u http://conditionalurl.htm
Note: The master copy need not be available;
however, a use copy could be accessible, although not necessarily for “free”.
Note:
Subfield $f has not been implemented in systems as of May 2007; it will
be used when it is available. In the
meantime, use subfield $a.
¨
533 (Reproduction Note) Need to provide agency responsible for the
reproduction which may be different from preservation institution. Holdings information may be recorded
here. Example:
533 $a Electronic reproduction. $b [
¨
538 (System Details Note) Describes technical details about the electronic
resource. A URI may be included for more
detailed information. Use of the 538 for
born digital objects may only be applicable for migration activities, unless
there are other pertinent technical details to record. Example:
538 $a Master and use copy. Digital master created according to
Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version
1. Digital Library Federation, December
2002. $u http://purl.oclc.org/DLF/benchrepro0212
¨
583 (Action Note) Records information about processing, reference and
preservation actions. Use Preservation & Digitization Actions:
Terminology for MARC 21 Field 583 for the most current terminology when
describing the institution’s commitment to preservation (the archiving
institution) and/or further actions taken on born digital objects, such as
migration to a different format. The
first indicator indicates whether or not the field content is suitable for
public display. Use $h to record the
archiving institution. Use the phrase
“committed to preserve” in $l. Example:
583 1 $a Transformed digitally $c 20071201 $h [name
of archiving institution] $l committed to preserve $2 pda $5 [your MARC organization code]
¨
856 (Electronic Location and Access) – A persistent link to the master
and/or use copy. Example:
856 40 $3 use copy $z Full text,
Acrobat Reader required $u http://validurl.htm
s
1st 4 = http (Hypertext Transfer Protocol)
s
2nd 0 = Resource (for
the same source as described)
Records in this section are produced as sample purposes only. They are not actual records; they may have been derived from pre-AACR2 print versions or a variety of local systems. Not all fields may be consistent with current coding or other standards. Registry fields are compatible with guideline practice at the time of the version release. Note: | = $.
LDR |
01159cas
2200349 450 |
001 |
390305 |
005 |
19910409120000.0 |
007 |
c:r an --- a|aap |
007 |
c:r an --- a|aaa |
008 |
851114d18791913mdumr
p s 0 0engdd |
040 |
__ |a COO |c COO |
042 |
__ |a dlr |
245 |
00 |a American chemical journal |h
[electronic resource]. |
260 |
__ |a |
300 |
__ |a 50 v. |b ill., plates, diagrs., tables. |c 22-24 cm. |
310 |
__ |a Monthly, |b 1899-1913 |
321 |
__ |a Irregular, |b 1879-1898 |
362 |
0_ |a v. 1-50; Apr. 1879-Dec. 1913. |
506 |
__ |3 Use copy |a Must be on campus |f
Online access with authorization |2 star |
533 |
__ |a
Electronic reproduction. |m Vol. 1-50 (Apr. 1879-Dec. 1913) |b |
538 |
__ |a
Master and use copy. |u [URL with
digitization standards and access to be supplied.] |
555 |
__ |a Vols. 1-10, 1879-88. 1 v.;
Vols. 11-20, 1889-98. 1 v.; Vols. 21-50, 1899-1913. 1 v. |
570 |
__ |a Editors: 1879-1913, Ira Remsen
(with C.A. Rouiller, 1911-13) |
583 |
__ |a
will digitize |c 20061103 |z Queued for digitization, Nov. 4,
2006 |h |
650 |
_0 |a Chemistry |x Periodicals. |
700 |
1_ |a Remsen, Ira, |d 1846-1927, |e ed. |
700 |
1_ |a Rouiller, Chas. A. |q
(Charles August), |d b. 1883 |e
ed. |
785 |
04 |t Journal of the American
Chemical Society |x 0002-7863 |
856 |
40 |z http://[To_be_determined.] |
LDR |
00985cas 2200277 450 |
001 |
396345 |
005 |
19911002120000.0 |
007 |
cr an --- a|aap |
007 |
cr an --- a|aaa |
008 |
851204d18421859enkuu
p s 0 0eng d |
040 |
__ |a COO |c COO |
042 |
__ |a dlr |
245 |
00 |a Chemical gazette |h
[electronic resource] : |b or,
Journal of practical chemistry, in all its applications to pharmacy, arts and
manufactures. |
246 |
30 |a Journal of
practical chemistry, in all its applications to pharmacy, arts and
manufactures |
260 |
__ |a |
300 |
__ |a 17 v. ; |c 22 cm. |
362 |
0_ |a v. 1-17; Nov. 1, 1842-Dec. 15,
1859. |
506 |
__ |3 Use copy |a
Open access |f Unrestricted online access |2 star |
533 |
__ |a Electronic
reproduction. |m Vol. 1-17; (Nov. 1, 1842-Dec. 15, 1859) |b |
538 |
__ |a Master and
use copy. |u [URL with
digitization standards and access to be supplied.] |
570 |
__ |a V. 1: Conducted by William
Francis and Henry Croft. |
580 |
__ |a Merged into the Chemical news. |
583 |
__ |a will digitize
|c 20061106 |z Queued for digitization, Nov. 6, 2006 |h |
650 |
_0 |a Chemistry |x Periodicals. |
700 |
1_ |a Francis, William, |d 1817-1904, |e ed. |
700 |
1_ |a Croft, Henry, |e ed. |
785 |
14 |t Chemical news |
856 |
40 |z http://[To be determined.] |
LDR |
01132cas 2200313 a 450 |
001 |
1118394 |
005 |
19980420120000.0 |
007 |
cr an ---a|aap |
007 |
cr an ---a|aaa |
008 |
860711d18311865mauwr nes 0
0eng d |
040 |
__ |a COO |c COO |
042 |
__ |a dlr |
130 |
0_ |a Liberator ( |
245 |
04 |a The liberator |h
[electronic resource]. |
260 |
__ |a |
300 |
__ |a 35 v. : |b ill. +c 39-64 cm. |
310 |
__ |a Weekly |
362 |
0_ |a Vol. 1, no. 1 (Jan. 1, 1831)-v.
35, no. 52 (Dec. 29, 1865). |
500 |
__ |a Motto: "Our country is the
world - our country men are mankind." |
500 |
__ |a Title from caption. |
506 |
__ |3 Use copy |a No
restrictions |f Unrestricted online access |2 star |
515 |
__ |a Issues for Jan. 3, 1840-Dec.
29, 1865 also called whole no. 470-1803. |
533 |
__ |a Electronic
reproduction. |m Vol. 1, no. 1 (Jan. 1, 1831)-v. 35, no. 52 (Dec. 29,
1865) |b Ithaca, N.Y. : |c Cornell University, |d 2002. |
538 |
__ |a Master and
use copy. |u [URL with
digitization standards and access to be supplied.] |
570 |
__ |a Editor: 1831- , W.L. Garrison. |
583 |
__ |a will
transform digitally |c 20061104 |h
|
655 |
_7 |a Newspapers |z |
700 |
1_ |a Garrison, William Lloyd, |d 1805-1879 |
752 |
__ |a |
856 |
40 |z http://[To be determined.] |
LDR |
00520nam 2200157 a 4500 |
001 |
006957201-1 |
005 |
20030327094311.0 |
007 |
cr||n
|||||b|p |
007 |
cr||n |||||b|a |
008 |
960715s1828 ag 000 0 spa d |
040 |
_ _ |a HLS |c
HLS |d HMM |
042 |
_ _ |a
dlr |
043 |
_ _ |a
s-ag--- |
100 |
1 _ |a
Sosa, Juan Agustín de. |
245 |
1 0 |a Sermón predicado en el día de la
publicación |
260 |
_ _ |a
[ |
300 |
_ _ |a
24 p. ; |c 20 cm. |
500 |
_ _ |a
Title from caption. |
500 |
_ _ |a "Se hallará en el almacén de D.
Francisco Ederra"-- |
500 |
_ _ |a
The jubilee of the Holy Year, celebrated at |
506 |
_ _ |3
Use copy |a No restrictions on use
|f Unrestricted online access |2 star |
506 |
_ _ |a
Digital master available to research institutions for non-commercial use. |
533 |
_ _ |a
Electronic reproduction. |b |
538 |
_ _ |a
Master and use copy. Digital master created according to Benchmark for
Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital
Library Federation, December 2002. |u http://purl.oclc.org/DLF/benchrepro0212 |
583 |
1 _ |a Digitized |c 2003 |h |
650 |
0 _ |a Holy
Year, 1825. |
610 |
2 0 |a
Catholic Church |z |
655 |
7 _ |a
Sermons |z |
700 |
1 _ |a
Montt, Luis, |d 1848-1909, |e former owner. |5 MH |
752 |
_ _ |a
|
830 |
0 _ |a
Latin American pamphlet digital project at |
856 |
4 0 |u
http://nrs.harvard.edu/urn-3:FHCL:66721
|z Provides access to page images of entire work. |
LDR |
01790cam
22003251 4500 |
001 |
dlr05003696 |
003 |
DLC |
005 |
20040312164523.0 |
007 |
cr|||||||||a|p |
007 |
cr|||||||||a|a |
008 |
830714s1763||||stkb||||s|||||000|0|eng|| |
040 |
_ _ |a DLC |c CarP |d
DLC |
042 |
_ _ |a dlr |
043 |
_ _ |a a------|a a-cc---|a
e-ur--- |
050 |
0 0 |a DS7 |b .B42 |
100 |
1 _ |a |
245 |
1 0 |a Travels from |
260 |
_ _ |a |
300 |
_ _ |a 2 v. |b front.
(fold. map) |c 25 x 20 cm. |
505 |
0 _ |a I. A journey to Ispahan in |
506 |
_
_ |3 Use copy |a No restrictions |f
Unrestricted online access |2 star |
533 |
_ _ |a Electronic reproduction. |b
|
538 |
_ _ |a Master and use copy. |u [URL with digitization standards and access.] |
583 |
_
_ |a Digitized |c 2003 |h
|
651 |
_ 0 |a |
651 |
_ 0 |a |
651 |
_ 0 |a |
651 |
_ 0 |a |
700 |
_ 1 |a Lange, Lorenz. |
710 |
2 _ |a Pre-1801 Imprint
Collection (Library of Congress) |5 DLC |
776 |
0 _ |c Original |w
(DLC) 05003696 |
856 |
4 0 |3 Volume 1 |d mtfrb |f
03696a |q h |u http://hdl.loc.gov/loc.rbc/mtfrb.03696a |
856 |
4 0 |3 Volume 2 |d mtfrb |f
03696b |q h |u http://hdl.loc.gov/loc.rbc/mtfrb.03696b |
LDR |
tmIa |
007 |
|a e |
008 |
50228s2003 pau eng d |
040 |
__ |a CMU |c CMU |
042 |
__ |a dlr |
100 |
1_ |a Torut, Buraskorn. |
245 |
10 |a Analyzing economic profit in the
brokerage industry |h [electronic
resource] / |c Buraskorn Torut. |
260 |
__ |a |
500 |
__ |a Primary academic department --
Information Systems. |
500 |
__ |a Thesis department -- Graduate
School of Industrial Administration. |
502 |
__ |a Thesis (B.S. with honors)-- |
506 |
__ |f Unrestricted online access |2 star |
538 |
__ |a Digitization specifications
available at |u [URL] |
583 |
1_ |c 2003 |h |
610 |
20 |a |
700 |
1_ |a Parlour, Christine, |e advisor. |
700 |
1_ |a Rajan, Uday, |e advisor. |
710 |
2_ |a |
856 |
40 |u http://doi.library.cmu.edu/10.1184/LOCAL/a986157 |z Electronic Access |
LDR |
….nam 22
a 4500 |
005 |
20020122000000.0 |
007 |
cr|cn|||||c|p |
007 |
cr|cn|||||c|a |
008 |
20030904s1998 xx
000 0 eng a |
040 |
_ _ |a VA@ |c VA@ |d
OCL |
042 |
_ _ |a dlr |
100 |
1 _ |a Connelly, Zachary D. |
245 |
10 |a Electronic submission of undergraduate
Thesis |h [electronic resource] : |b modification of the |
256 |
_ _ |a Electronic text data (ca.
145 kilobytes). |
260 |
_ _ |c 1998. |
506 |
_ _ |3 Use copy |f Preview
only |2 star |u http://conditionalurl.htm |
516 |
_ _ |a Text and images (PDF) |
533 |
_ _ |a Electronic reproduction. |b
[S.l.] : |c |
538 |
_ _ |a Master and use copy. Benchmark for
Faithful Digital Reproductions of Monographs and Serials. Version 1. December
2002. Digital version conforms to: |u
http://purl.oclc.org/DLF/benchrepro0212. |
530 |
_ _ |a Also available in print
version. |
500 |
_ _ |a Computer Science-TCC402. |
502 |
_ _ |a Thesis (B.S.)-- |
520 |
_ _ |a "As more people gain access to
the Internet, the ability to obtain information from different sources around
the world will increase. To incorporate the |
583 |
_ _ |a Transformed digitally |c
2003 |h |
856 |
40 |z Full text, Acrobat Reader
required |u http://viva.lib.virginia.edu/etd/theses/connelly98.pdf |
007 |
__ |a c |b r |d b |e n |g 001 |h a |i p |j a |k d |l p |
007 |
__ |a c |b r |d b |e n |g 001 |h a |i p |j a |k d |l a |
010 |
__ |a 74648882 |z 22002298 |
040 |
__ |a DLC |c DLC |d NSD |d NST |d AIP |d OCL |d AIP |d NSD |d AIP |d DLC |d COO |d CGU |
012 |
__ |a 4 |b 3 |d 7 |e n |f - |g p |h - |j 0 |l 1 |m 1 |
022 |
0_ |a 0002-9092 |2 1 |
042 |
__ |a c |a nsdp |a dlr |
050 |
00 |a S560 |b .J6 |
210 |
0_ |a Am. j. agric. econ. |
222 |
_0 |a American journal of agricultural economics |
245 |
00 |a American journal of agricultural economics. |
260 |
__ |a [ |
300 |
__ |a v. |c 23-26 cm. |
310 |
__ |a Five no. a year |
362 |
0_ |a v. 50- Feb. 1968- |
500 |
__ |a Vols. for <Nov. 2003-> published by Blackwell Publishing. |
500 |
__ |a Vols. for <1982-> include the proceedings of the annual meeting of the American Agricultural Economics Association. |
500 |
__ |a Vols. for 1984- have special biennial issue called: American Agricultural Economics Association. Directory. |
506 |
0_ |3 v.50-77(1968-1995) |f Unrestricted online access |2 star |5 NIC |
506 |
0_ |3 v.78-81(1996-1999) |f Unrestricted online access |2 star |5 ICU |
530 |
__ |a Also issued on CD-ROM. |
533 |
__ |3 v.50-77(1968-1995) |a Also available as electronic reproduction. |b [ |
533 |
__ |3 v.78-81(1996-1999) |a Also available as electronic reproduction. |b [ |
538 |
__ |3 v.50-77(1968-1995) |a Master and use copy. Digital Master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002. |u http://purl.oclc.org/DLF/benchrepro0212 |5 NIC |
538 |
__ |3 v.78-81(1996-1999) |a Master and use copy. Digital Master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002. |u http://purl.oclc.org/DLF/benchrepro0212 |5 ICU |
583 |
__ |3 v.50-77(1968-1995) |a digitized |c 2001 |f CHLA |h Cornell University |l committed to preserve |z Digitization funded by Cornell University Class of 1956. Title selected from the series Literature of the agricultural sciences for the Core historical literature of agriculture. |2 pda |5 NIC |
583 |
1_ |3 v.78-81(1996-1999) |a digitized |c 2006 |h |
650 |
_0 |a Agriculture |x Economic aspects |v Periodicals. |
650 |
_0 |a Agriculture |v Periodicals. |
710 |
2_ |a American Agricultural Economics Association. |
710 |
22 |a American Agricultural Economics Association. |t Proceedings. |
710 |
22 |a American Agricultural Economics Association. |t Directory. |
776 |
00 |t American journal of agricultural economics (CD-ROM) |x 1091-4234 |w (DLC)sn 96004817 |w (OCoLC)35644984 |
780 |
00 |t Journal of farm economics |x 1071-1031 |w (DLC)sn 88024113 |w (OCoLC)1643730 |
856 |
41 |3 v.50-77(1968-1995) |u http://resolver.library.cornell.edu/misc/5032826 |x http://chla.library.cornell.edu/c/chla/browse/title/5032826.html |z Connect to full text. |
856 |
41 |3 v.78-81(1996-1999) |u http://www.lib.uchicago.edu/~rd13/PretendSerial.html |
006 |
m d |
007 |
__ |a c |b r |d c |e n |f u |
007 |
__ |a c |b r |d b |e n |g 001 |h a |i p |j a |k d |l p |
007 |
__ |a c |b r |d b |e n |g 001 |h a |i p |j a |k d |l a |
010 |
__ |a 2001214619 |
040 |
__ |a NSD |c NSD |d OCLCQ |d F#A |d MUQ |d OCLCQ |d IUL |d COO |
012 |
__ |l 1 |
019 |
__ |a 46607346 |a 50266198 |a 68697394 |
022 |
0_ |a 1533-8290 |y 0002-1482 |
042 |
__ |a lcd |a dlr |
130 |
0_ |a Agricultural history (Online) |
245 |
10 |a Agricultural history |h [electronic resource]. |
260 |
__ |a |
310 |
__ |a Quarterly, |b 1928- |
321 |
__ |a Semiannual, |b 1927 |
362 |
1_ |a Print began with: Vol. 1, no. 1 (Jan. 1927). |
500 |
__ |a Description based on: Vol. 75, no. 1 (winter 2001); title from issue contents page ( |
500 |
__ |a Latest issue consulted: Vol. 80, no. 1 (winter 2006). |
506 |
0_ |3 v.1-39(1927-1965) |f Unrestricted online access |2 star |5 NIC |
506 |
0_ |3 v.40-49(1966-1975) |f Unrestricted online access |2 star |5 ICU |
530 |
__ |a Also issued in print. |
550 |
__ |a Vols. for 1927- issued by: the Agricultural History Society; <, July 1977-> published for the Agricultural History Society by the |
533 |
__ |3 v.1-39(1927-1965) |a Electronic reproduction. |b |
533 |
__ |3 v.40-49(1966-1975) |a Electronic reproduction. |b [ |
538 |
__ |3 v.1-39(1927-1965) |a Master and use copy. Digital Master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002. |u http://purl.oclc.org/DLF/benchrepro0212 |5 NIC |
538 |
__ |3 v.40-49(1966-1975) |a Master and use copy. Digital Master created according to Benchmark for Faithful Digital Reproductions of Monographs and Serials, Version 1. Digital Library Federation, December 2002. |u http://purl.oclc.org/DLF/benchrepro0212 |5 ICU |
583 |
1_ |3 v.1-39(1927-1965) |a digitized |c 2001 |f CHLA |h Cornell University |l committed to preserve |z Digitization funded by Cornell University Class of 1956. Title selected from the series Literature of the agricultural sciences for the Core historical literature of agriculture. |2 pda |5 NIC |
583 |
1_ |3 v.40-49(1966-1975) |a digitized |c 2006 |h |
650 |
_0 |a Agriculture |x History |v Periodicals. |
650 |
_0 |a Agriculture |v Periodicals. |
710 |
2_ |a Agricultural History Society. |
776 |
0_ |t Agricultural history |x 0002-1482 |w (DLC) 33020319 |w (OCoLC)1478539 |
830 |
_0 |a Core historical literature of agriculture. |
856 |
40 |u http://caliber.ucpress.net/loi/ah |
856 |
40 |3 v.1-39(1927-1965) |u http://resolver.library.cornell.edu/chla/5077685 |x http://chla.library.cornell.edu/c/chla/browse/title/5077685.html |z Connect to full text. |
856 |
41 |3 v.40-49(1966-1975) |u http://www.lib.uchicago.edu/~rd13/PretendSerial.html |
856 |
40 |u http://firstsearch.oclc.org |z Address for accessing the journal using authorization number and password through OCLC FirstSearch Electronic Collections Online |
856 |
40 |u http://firstsearch.oclc.org/journal=0002-1482;screen=info;ECOIP |z Address for accessing the journal from an authorized IP address through OCLC FirstSearch Electronic Collections Online |
Future Development |
MARC 21 Field/Subfield or Use of Elements |
Notes |
Precise Holdings |
MARC 21 Format for Holdings Data |
OCLC will investigate the use of
holdings records to record detailed holdings.
Currently, the 852 field is not retained in the master record and is considered
local data. |
Batch processing |
583 Action Note (R) 856-40 Electronic Location and Access (R) |
Availability and flexibility of
batch input and output. In the future, with further investigation, if the
digitization does not occur within a specified date range, OCLC may modify
automatically and/or batch the “Intent to digitize” statements in field 583,
or remove such statements if the intent date has passed and a related 856
field with indicators 40 exists. |
Term |
Definition |
Born
digital |
Digital
objects that represent works created originally in electronic form only. |
DBE |
OCLC’s
Database Enrichment program. See the OCLC
Cataloging Service User Guide for more information about the program,
Chapter 4. |
Digital
Registry |
See
Registry of Digital Masters. |
Digital
reproductions |
Digital
objects that are optimally formatted and described with a view to their quality
(functionality and use value), persistence (long-term access), and interoperability
(e.g. across platforms and software environments). http://purl.oclc.org/DLF/benchrepro0212. |
Item |
A
document or set of documents in any physical form, published, issued, or
treated as an entity, and as such forming the basis for a single bibliographic
description. Anglo-American Cataloging
Rules, 2nd ed. 2002 revision. |
MARBI |
Machine-Readable
Bibliographic Information – an American Library Association interdivisional
committee: ALCTS (Association for Library Collections and Technical
Services - http://www.ala.org/alcts); LITA (Library
and Information Technology Association - http://www.ala.org/lita; RUSA (Reference
and User Services Association - http://www.ala.org/rusa). Library of Congress Website (http://www.loc.gov/index.html). |
Master
copy |
The
digital object that most closely retains the significant attributes of the
original. See also Digital
reproductions. |
OCLC
WorldCat |
OCLC
database of bibliographic records. |
RDM |
See
Registry of Digital Masters. |
Registry |
See
Registry of Digital Masters. |
Registry
of Digital Masters |
Contains
information about the books and serial publications that libraries have
digitized for electronic access or are preparing to digitize. Registry searchers could find out also in
what format an item has been digitized, and under what terms it could be
used. Additionally, the Registry would
identify which institutions are taking responsibility for preserving
originals of each digitized book or journal and which are seeing that digital
copies are preserved and stay available.
Digital Library Federation Website: http://www.diglib.org/dlfhomepage.htm. |
Transform
digitally |
Copy,
reformat, convert or enhance a digital file to another digital format. |
Use
copy |
Accessible
online and optimized to meet requirements defined locally or within a
community. See also Digital
reproductions. |
WorldCat |
See
OCLC WorldCat. |
In addition to typical cataloging standards[9], these are requirements for creating Registry entries.
Type of Object |
MARC 21 Field |
Requirement |
Comments |
Born Digital Describe the digital born object. |
007/00 |
M |
c |
007/13 |
O |
Use only if reformatted. |
|
042 |
M |
dlr |
|
506 |
M |
|
|
583 |
M |
|
|
856 |
M |
|
|
Reproduction (separate record for the electronic resource only) Describe the original object with the reproduction described in 533 (see
the guidelines section 5 for how to choose standard practice) |
007/00 |
M |
c |
007/11 |
O |
|
|
007/13 |
M |
|
|
042 |
M |
dlr |
|
506 |
M |
|
|
533 |
M |
|
|
538 |
M |
If applicable. |
|
583 |
M |
|
|
856 |
M |
|
|
Reproduction (for the electronic resource only) Describe the reproduction with the original object described in 534
(see the guidelines section 5 for how to choose standard practice) |
007/00 |
M |
c |
007/11 |
O |
007/11 |
|
007/13 |
M |
|
|
042 |
M |
dlr |
|
506 |
M |
|
|
534 |
M |
|
|
538 |
M |
If applicable. |
|
583 |
M |
|
|
856 |
M |
|
|
Reproduction (single record for both the original and a digital
reproduction) Describe the original object. |
007/00 |
M |
c |
007/11 |
O |
007/11 |
|
007/13 |
M |
|
|
042 |
M |
dlr |
|
506 |
M |
|
|
533 |
M |
|
|
538 |
M |
If applicable. |
|
583 |
M |
May consider adding if you have information not covered by field 538. |
|
856 |
M |
|
|
Queuing Describe the intent to digitize an object. |
007/00 |
M |
c |
007/11 |
O |
Add information if known. |
|
007/13 |
O |
Add information if known. |
|
042 |
M |
dlr |
|
506 |
M |
|
|
533 |
M |
Add information if known. |
|
538 |
M |
Add information if known. |
|
583 |
M |
|
|
856 |
O |
Add information if known. |
Key to abbreviations in the table
M |
= Mandatory |
O |
= Optional |
This table is a summary of MARC
21 elements to be used to satisfy Registry elements[10].
MARC 21 Field |
Subfield or Use of
Elements |
Notes[11] |
|
|
Follow standard
practices when creating new bibliographic records or modifying existing
records, depending on the system/utility used. |
007
Electronic Resource (R) |
/00
Category of material |
When field 007/00 contains
code c, it contains special coded information about the physical
characteristics of an electronic resource. |
c –
Electronic resource |
Indicates that the category of material to which the
item belongs is electronic resource
(e.g., programs, data files, image files, digitized audio and video tapes,
etc.), which usually consists of digitized machine-readable data, program
code, etc. intended to be accessed, processed, or executed by a computer. |
|
/11
Antecedent/Source |
Gives information about the source of a digital file
important to the creation, use and management of digitally reformatted
materials. |
|
a – File reproduced from original |
Indicates
that the content … has been created by digitization of the original item. |
|
b – File reproduced from microform |
Indicates
that the content … has been created by scanning from microform. |
|
c – File reproduced from electronic
resource |
Indicates
that the electronic resource has been created or copied from an existing electronic
resource (e.g., to generate new copies or derivative copies …) |
|
d – File reproduced from an intermediate
(not microform) |
Indicates
that the content … has been created by reformatting/digitizing from an
intermediate other than microform. |
|
m – Mixed |
Indicates
that the images … have been created from mixed sources (portions scanned from
original item, portions scanned from microfilm, etc.). |
|
n – Not applicable |
Indicates
that antecedent or source are not applicable to this electronic resource. |
|
u – Unknown |
Indicates
that the antecedent or source of this reformatted electronic resource is not
known. |
|
/13
Reformatting Quality |
In the context of the
Registry, the following 007/13 codes may be used to identify access or
preservation elements in conjunction with fields 533, 583, and/or 856. |
|
007
Electronic Resource (R) (cont.) |
a – Access |
Indicates the
electronic resource is of a quality that will support current, electronic
access to the original item (reference use), but is not sufficient to serve
as a preservation copy. Used for the “Use” copy. |
p – Preservation |
Indicates the
electronic resource was created via reformatting to help preserve the
original item. The capture and storage techniques associated with
preservation files ensure high-quality, long-term electronic resources that
warrant long-term protection. Used for the “Master” copy. |
|
042 Authentication Code
(NR) |
$a - Authentication code |
$a dlr
– Registry of Digital Masters. [12] |
506 Restrictions on Access
(R) |
|
Use field 506[13] for terms and conditions
for restrictions imposed on access to
the described materials.
Alternatively, an additional 856 field may be used to indicate the
URL/URN which provides a direct link between bibliographic records and
addressable electronic files containing current information concerning
restrictions imposed on access, use and/or reproduction of materials
described in the records. |
1st indicator # - No
information provided 0 - No
restrictions 1 -
Restrictions apply |
1st indicator # - Indicates that no information is provided
about whether the note states that materials are restricted or unrestricted 0 - Indicates that the field affirms an
absence of access restrictions. 1 - Indicates
that the field defines access restrictions to some or all of the material
described. |
|
$a Terms
governing access (NR) |
Identifies
legal, physical, or procedural restrictions imposed on individuals wishing to
see the described materials. |
|
$f
Standardized terminology for access restrictions (R) NOTE: Use of this
subfield while approved by MARBI has not yet officially been announced or
implemented by the Library of Congress. |
Contains data from a
standardized list of terms indicating the level or type of restriction. Recommendation: use $f whether or not
there are any restrictions. A list of terminology, Standardized
Terminology for Access Restriction, is
available at http://purl.oclc.org/NET/506Vocabulary, such as Online
access with authorization. |
|
$u Uniform
Resource Identifier (R) |
Contains the Uniform Resource Identifier (URI), for
example a URL or URN, which provides electronic access data in a standard
syntax. |
|
506 Restrictions on Access
(R)
(cont.) |
$2 Source of
term (NR) NOTE: Use of this
subfield while approved by MARBI has not yet officially been announced or
implemented by the Library of Congress. |
$2 star Contains a
MARC code that identifies the source of the term used to record the
restriction in subfield $f. The
source of the MARC code is MARC Code List for Relators, Sources, Description
Conventions. If different sources are recorded,
separate fields should be used. |
$3 Materials
specified (NR) |
Contains information that indicates the part of the
described materials to which the field applies. Contains a
note relating to the electronic location of the source identified in the
field. Indicate whether master and/or
use copy. |
|
533 Reproduction Note (R) |
|
Contains information that describes an item that is a
reproduction of original material. The
original item is described in the main portion of the bibliographic record
and data relevant to the reproduction are given as a note in field 533 when
they differ from the information describing the original. May also be used in
conjunction with field 856 $3 pointer to external “detailed holdings”. |
$a Type of
reproduction (NR) |
Contains the introductory
phrase which identifies the type of reproduction being described. |
|
$b Place of
reproduction (R) |
Contains the name of the
place where the reproduction was made. |
|
$c Agency
responsible for reproduction (R) |
Contains the agency
responsible for the reproduction. |
|
$d Date of
reproduction (NR) |
Contains the date when the
reproduction was made. Supply an estimated year or
range of years if the exact year is unknown, for example, yyyy or yyyy-yyyy. |
|
$e Physical
description of reproduction (NR) |
Contains any physical
description information about the reproduction. It normally contains the number of physical
pieces and the dimensions of the reproduction. |
|
$m Dates
and/or sequential designation of issues reproduced (R) |
Contains the sequential
designation and/or dates of publication of the original issues that have been
reproduced, such as Vol. 1, no. 1
(Apr. 1983)-v. 1, no. 3 (June 1983).
Use either $m or $3 to record the designation. $3 is the preferred method. |
|
$n Note
about reproduction (R) |
Contains a note
pertaining to the reproduction. Extent of item, such as $n issues for 1854-1856 on
reel with: Journal of the American Temperance Union and the |
|
$3 Materials
specified (NR) |
Contains information that
indicates the part of the described material to which the field applies, such as v. 1-39
(1927-1965). Use either $m or $3 to record the
designation. $3 is the preferred
method. |
|
534 Original
Version Note (R) |
|
Descriptive data for an original item
when the main portion of the bibliographic record describes a reproduction of
that item and the data differ. Details relevant to the
original are given in field 534. Recommendation: when describing
the reproduction, preferred usage is field 533 over field 534 with
the body of the record describing the original. |
538 System Details Note
(R) |
|
Contains system
information about an item. Describes the technical details about the
electronic resource or may link to a statement about technical details. Note: if use and master copy are the same, the
information should be repeated. |
$a System
details note (NR) |
Contains system information
about an item. Recommendation: subfield $a should include the phrase “Use
copy”, “Master copy”, or “Master and use copy”. |
|
$u Uniform
Resource Identifier (R) |
Contains the Uniform
Resource Identifier (URI) which provides electronic access data in a standard
syntax. |
|
583 Action Note (R) |
|
Contains information about processing and reference
actions … also used to record information about preservation action relating
to an item …. Standard Terminology may
be used and the authority for the terminology may be indicated in subfield
$2.[14] For those using the field to
record digitization and preservation activities, a standardized list of
actions, Preservation & Digitization Actions:Terminology for
MARC 21 Field 583.pdf <http://www.loc.gov/marc/bibliographic/pda.pdf>,
is available. Record actions such as
“will transform digitally” and “transformed digitally”. |
1st indicator -
Privacy # - no
information provided 0 - Private 1 - Not
private |
Contains a value that specifies whether the contents
of the field are private or not. The
state of being private includes information that institutions do not want to
display to the public. # - Indicates
that no information is provided as to the privacy of the field contents. 0 – Indicates
that the field contains private information. 1 – Indicates
that there is no private information in the field. |
|
583 Action Note (R) (cont.) |
$a Action
(NR) |
Refers to any action taken with respect
to the described materials ... For
preservation activities, this subfield contains a description of the action … Standardized terminology descriptive of the action
used for actions intended or completed; thus "transformed
digitally" or "will digitize".
Not required for born digital materials. |
$h
Jurisdiction (R) |
Contains the name of a
person, an institution, or a position or function within an institution, in
whom or in which responsibility for an action is vested. Use $h to inscribe the archiving
repository. |
|
$i Method of
action (R) |
Refers to the means or
technique by which an action was performed. Use $i for more specific
information about both intended and completed actions, e.g., "OCR"
or "textmarkup”. Recommendation:
do not use when describing digital materials. |
|
$l Status
(R) |
Contains the condition or
state of the described materials, sometimes but not always resulting from an
action ... For preservation
activities, this subfield may contain information about the condition of the
item ... May be taken from a list of controlled
vocabulary. Recommendation: use the phrase committed to preserve. |
|
$n Extent
(R) |
Contains the extent,
defined as the number of items involved. |
|
$o Type of
unit (R) |
Contains the type of unit,
defined as the name of the unit of measurement. |
|
$u Uniform
Resource Identifier (R) |
Contains the Uniform
Resource Identifier (URI) … which provides electronic access data in a
standard syntax … used to record the location of external or supplemental
information accessible electronically. |
|
$z Public
Note (R) |
Contains a note
pertaining to an action on an item that is displayed to the public. |
|
$2 Source of
term (NR) |
$2 - pda Contains a MARC code that
identifies the source of the term used to record the action information. The source of the MARC code is MARC Code
Lists for Relators, Sources, Description Conventions … If
different sources are recorded, separate fields should be used. |
|
$3 Materials
specified (NR) |
Contains information that
indicates the part of the described material to which the field applies. |
|
$5
Institution to which field applies (NR) |
Contains the MARC code of
the institution or organization that holds the copy to which the data in the
field applies. Sources for codes are the MARC Code List
for Organizations and Symbols and Interlibrary Loan Policies in |
|
856 Electronic Location
and Access (R) |
|
Contains the information needed to locate and access
an electronic resource. Manually add
or update field 856 with URL of digitized object. May use as a link to
detailed holdings information at the institution level. May be used in
conjunction with field 533 subfields $m and $n. |
1st indicator 4 - HTTP |
Indicates that access to
the electronic resource is through the Hypertext Transfer Protocol (HTTP). |
|
2nd indicator 0 – Resource 1 – Version
of resource |
Indicates that the
electronic location in field 856 is for the same resource described by the
record as a whole. 0 – use for
separate record approach. 1 – use for
single record approach. |
|
$u Uniform
Resource Identifier (R) |
Contains the Uniform
Resource Identifier (URI) which provides electronic access data in a standard
syntax. |
|
$z Public
note (R) |
Contains a note relating
to the electronic location of the source identified in the field … written in a
form that is adequate or intended for public display. A textual representation of the “extent” of
the use copy of an e-serial. |
|
$3 Materials
specified (NR) |
Contains information that
specifies the part of the described materials to which the field applies. Recommendation: subfield $3 include the phrase, “Detailed
holdings:” Note: Indicate master and/or
use copy. |
Library of Congress: use of existing single
record.
LC has contributed to the Registry with some American Memory
collections of digitized. These records
will be single records that describe both the original and the digitized
versions.
LC workflow for
Registry contributions
LC will use the official distributed MARC records from the ILS (i.e.
the cataloging for the original) and add fields for the Registry as follows.
Note that these records already have 856 links to the digital and have served
as both a record for the original and the digital.
Select records by collection using local field
Add extended 007 with the following:
007/11 (Antecedent/source) by collection as appropriate, e.g. from
original (optional for Registry)
007/13 = p (preservation)
Add 042 = dlr
Add 506 = $a [add access conditions as appropriate for collection]
Note that 506 $f will be used with $2=star in the future with
controlled text when this subfield is available.
Add 533 $a Also available as electronic reproduction $b
Add 538 $a Master and use digital copies also available. $a with a link
to a description of the digitization process by collection when these
statements are available; these will moved to 538 $u once that subfield is
defined in LC’s ILS.
Delete 530 (if applicable)
Add 583 $a digitized $c [date if available] $h Library of Congress $l
committed to preserve $2 pda $5 DLC
The records will then go out in LC’s normal distribution.
The following is an example (not a complete record). What's in red
[bold] gets added. This doesn't include the link to the description of the
digitization process.
Sample
LC record (single record approach
001 |
6788737 |
|
005 |
20040224133823.0 |
|
007 |
cr ||||||||a|p |
|
008 |
750915s1833 pau 000
0 eng note that 008 reflects the original |
|
010 |
|a 02001704 |
|
035 |
|a(OCoLC)1625623 |
|
040 |
|aDLC|cFM|dDLC |
|
042 |
|adlr |
|
050 |
00|aE165|b.A38 |
|
082 |
|a917 |
|
100 |
1 |aAlexander, James Edward,|cSir,|d1803-1885. |
|
245 |
10|aTransatlantic sketches,|bcomprising visits to the most interesting scenes in
North and South America, and the |
|
260 |
|aPhiladelphia,|bKey and Biddle,|c1833. |
|
300 |
|avii, [9]-378 p.|c25 cm. |
|
500 |
|aThe author visited |
|
506 |
|fUnrestricted
online access |2star |
|
530 |
|aAlso available in digital form on the Library of
Congress Web site. |
|
533 |
|aAlso
available as electronic reproduction |bWashington, D.C. |cLibrary of
Congress. |
|
538 |
|aMaster
and use digital copies also available on the Library of Congress Web site. Technical
details on the digital scanning are available at
|uhttp://memory.loc.gv/ammem/lhtnhtml/lhtnbuild.html |
|
583 |
|adigitized |c[date
if available] |h[institution name] |lcommitted to preserve |5DLC |
|
651 |
0|aUnited States|xDescription and travel. |
|
651 |
0|aGuyana|xDescription and travel. |
|
651 |
0|aWest |
|
651 |
0|aCuba|xDescription and travel. |
|
651 |
0|aCanada|xDescription and travel. |
|
856 |
41|dlhbtn|f01704|qs|uhttp://hdl.loc.gov/loc.gdc/lhbtn.01704 |
Cornell
University Library scenario for contributing to the Registry of Digital Masters.
September 20, 2005.
CUL
has made its first contribution to the Registry with the digital collections
Core historical literature of agriculture (CHLA) and Home economics archive:
research, tradition, history (HEARTH). These gather together digitized versions
of print resources. Each record describes the digitized version.
Basic procedure
1.
Extracted records from the local catalog.
2.
Using a script and a spec for batch processing, edited records for
collection-level normalization and to bring them into compliance with Registry
guidelines.
3.
Manually edited records containing errors discovered after batch process.
4.
Sent file of updated bibliographic records to OCLC.
5.
Reloaded updated bibliographic records into local database.
Editing of the records
(Step 2)
The
fields required by the Registry for minimal compliance can, for the purposes of
this project, be divided into the following groups:
1)
fields altogether absent from the original records and which were subsequently
added to them (042, 583);
2)
fields absent from a relatively few original records and which were added
manually (533);
2)
fields that appeared in the original records but not in all the instances or
uses required (007 for use copy, 538);
3)
fields that appeared in the original records but not necessarily with
Registry-approved values (007/11 and 007/13 for master copy)
4)
fields that appeared in the original records and which required no changes
whatever (856).
The
Registry-specific part of the metadata for the completed records looks as
follows.
007/11
= a [File reproduced from original] – preservation
copy
007/11
= a [File reproduced from original] – use
copy
007/13
= p [preservation] – preservation
copy
007/13
= a [access] – use copy
042 |a dlr
506 |3 [Master and/or use copy] |f [access] |2
star
533 |a Electronic reproduction. |b
538 |a Master and use copy. Digital master
created according to Benchmark for Faithful Digital Reproductions of Monographs
and Serials, Version 1. Digital Library Federation, December 2002. |u http://purl.oclc.org/DLF/benchrepro0212
583 1|a digitized $c [year] $f [project name] $h
856
40|u http://resolver.library.cornell.edu/chla/[digit
string] (usually with subfield x and/or z)
or
856
40|u http://resolver.library.cornell.edu/hoec/[digit
string] (usually with subfield x and/or z)
007
The
007 for the preservation copy was found in a relatively few records to contain
values that inaccurately or insufficiently described the digitized version.
Some of these records also lacked the proper Registry value for 007/11 or
007/13.
One
characteristically deficient 007 looked this way.
007 |
cr|un######## (# = blank for Obsolete Code or Value not
Set) |
This
and any similarly deficient 007 was normalized as follows.
007 |
cr_bn_001apabp |
The
additional 007 for the use copy looks as follows.
007 |
cr_bn_001apaba |
533
The
533 presented here is the most generic. Subfield a is the sole constant.
Subfield b may be repeated with a different value. Subfield c may appear
basically as here but with greater detail - “
583
The
only optional subfields CUL is using for this project are $f and $5. $f
contains CHLA or HEARTH, as appropriate.
Examples
Note: | = $
001: 2688449
005: 20050127091243.0
006: m d
007: cr bn 001apadp
007: cr bn 001apada
008: 890509s1927 ilu s 001 0 eng d
035: $a(NIC)notisANH0474
040: $aNIC$cNIC$dNIC
042: $adlr
043: $an-us---
100: 1 $aTeele, R. P.$q(Ray Palmer),$d1868-1927.
245: 14$aThe economics of land reclamation in the United States
$h[electronic resource] /$cby Ray P. Teele.
256: $aComputer data (357 image files)
260: $aChicago ;$aLondon :$bA. W. Shaw,$c1927.
516: $aAvailable as JPEG files, PDF files, and HTML text.
530: $aAlso available in print and in microfilm.
538: $aMode of access: World Wide Web.
538: $aFiles for the images of individual pages are encoded in
Aldus/Microsoft TIFF Version 5.0 using facsimile-compatible CCITT
Group 4 compression.
538: $aSystem requirements: World Wide Web browser, Internet
connectivity, and Adobe Acrobat Reader.
500: $aDigitization funded by NEH digital to microfilm conversion
project. Title selected from the series Literature of the agricultural
sciences for the Core historical literature of agriculture, Agricultural
economics and rural sociology.
500: $aIncludes index.
506 $3Use copy$aAccess available to account holders only.$f Online access with authorization$2star
533: $aElectronic reproduction.$bIthaca, NY :$cCornell University Library,
$d1994.$e357 image files.
538: $aMaster and use copy. Digital master created according to Benchmark
for Faithful Digital Reproductions of Monographs and Serials, Version
1. Digital Library Federation, December 2002.
$uhttp://purl.oclc.org/DLF/benchrepro0212
583: 1 $adigitized$c1994$fCHLA$hCornell University $lcommitted to
preserve$2pda$5NIC
650: 0$aReclamation of land$zUnited States.
776: 0 $cPrint$w(Voyager)1478633
776: 0 $cMicrofilm$w(Voyager)2688597
830: 0$aCore historical literature of agriculture.$pAgricultural economics
and rural sociology.
856: 40$uhttp://resolver.library.cornell.edu/chla/2688449$zConnect to full
text
899: 0$aCHLAg
905: $a19981008120000.0
906: $awo
948: $ac:nlb
948: 1 $a20001128$bc$dmann01$emann$fe$h?
948: 2 $a20040903$bb$dmann21$emann$fe$h?
001: 4086871
005: 20030822090649.0
006: m d
007: cr bn 001apadp
007: cr bn 001apadp
008: 890628s1894 iaua sb 000 0 eng d
040: $aNIC$cNIC$dNIC
042: $adlr
050: 4$aLB1162
100: 10$aBlow, Susan E.$q(Susan Elizabeth),$d1843-1916.
245: 10$aSymbolic education$h[electronic resource] :$ba commentary on Froeb
el's "Mother play" /$cby Susan E. Blow.
260: 0 $aNew York :$bD. Appleton ,$cc1894.
490: 1 $aInternational education series ;$vno. 26
440: 0$aHome economics archive--research, tradition and history
538: $aMode of access: World Wide Web.
538: $aFiles for the images of individual pages are encoded in
Aldus/Microsoft TIFF Version 6.0 using facsimile-compatible CCITT Group 4
Compression.
500: $aDigitization funded by Institute of Museum and Library Services,
2001. Preserving the Core historical literature of home economics
before 1950.
504: $aIncludes bibliographical references.
506: $aNo restrictions on access copy.$fUnrestricted online access$2star.
533: $aElectronic reproduction.$bIthaca, N.Y. :$cCornell University , A.R.
Mann Library, Preservation Unit ;$bMontreal, Quebec :$cTrigonix
Inc., $d2001.$e286 image files.
538: $aMaster and use copy. Digital master created according to Benchmark
for Faithful Digital Reproductions of Monographs and Serials, Version
1. Digital Library Federation, December 2002.
$uhttp://purl.oclc.org/DLF/benchrepro0212
583: 1 $adigitized$c2001$fHEARTH$hCornell University $lcommitted to
preserve$2pda$5NIC
650: 0$aKindergarten.
600: 10$aFrčobel, Friedrich,$d1782-1852.
830: 0$aInternational education series (D. Appleton and
Company) ;$vno. 26.
856: 40$uhttp://resolver.library.cornell.edu/hoec/4086871$xhttp://hearth.
library.cornell.edu/cgi/t/text/text-idx?c=hearth;idno=4086871
899: 0$aHomEcAr
948: 1 $a20020320$bo$dmann03$emann$fe$h?
948: 2 $a20030417$bb$dmann03$emann$fe$h?
Possible workflow
for institutions that use single records for both original and digital: create special
records for contribution that reflect only the digitized.
Environment: Some
institutions may have a single record that covers both the original and the
digitized with an 856 link for the digitized version. If an institution does
not want to add the required fields to reflect the digital on the same record,
it could follow this alternative approach. Portions of the record are extracted
and fields added that are required by the Registry so that the record for the Registry
reflects the digitized version only.
In contributing to
the Registry, the record must be loaded into WorldCat, since that is the way
that OCLC pulls these records. Thus, WorldCat will contain two records: the
original record that covers both the analog and the digital and this “massaged”
record created solely for contribution to the Registry.
Workflow:
1. Identify
records in the local catalog for a category of material.
2. Export these as
MARC.
3. Use a script in
MARCEdit (already developed) to add/change/delete fields as noted below
(MARCEdit is available free and must be on the computer used to be able to
apply the script. The script may be supplied upon request).
Fields:
001. Change the
control number if needed so that it isn’t identical to that of the original
record.
003. Add 003 to
identify whose control number it is.
005. Update to
current date
007/11
(Antecedent/source): (if desirable and known) add a value depending on what the
item was digitized from
007/13 = p
(preservation)
008/23 = s (electronic)
042 = dlr (may add
$a to an existing 042 in some cases)
245 Add $h
[electronic resource] to
follow $a np (usually just $a will be present)
506 =
$f[appropriate access statement] $2star
533 = $aElectronic
reproduction. $b [place] : $c [institution]
538 = $aMaster and
use copy. $u[URL for description of digitization process if available]
583 = $adigitized
$c[date if available] $h[institution name] $lcommitted to preserve $2pda
$5[institution MARC organization code]
776 = $coriginal
$w[control number of original]
856 = $3 $u (as
appropriate); change 2nd indicator from 1 to 0.
4. Strip the
following: local variable fields, 035s from original record; existing 530s,
existing 007s (would either be an electronic resource 007 that isn't as rich as
the one we would provide for the Registry, or for the original manifestation).
5. Maintenance
issue: There is the question of maintenance if the record for the original gets
modified. The institution may need to keep track of what it has sent in this
manner. That would involve working out a
procedure for also updating the extracted record for the digitized item in
these cases.
Last
updates May 23, 2007.
[1] Here after referred to as the “Registry”.
[2] Anglo-American Cataloging Rules, 2nd edition,
updates 2003-2005, published
jointly by the American Library Association (ALA), The Canadian Library
Association (CLA), and the Chartered Institute of Library and Information
Professionals (CILIP), 2005.
[3] MARC 21 field 042 $a indicates that a digital object is included in the Registry, a subset of OCLC WorldCat.
[4] For example, use of the first level of description in AACR2 or a national equivalent.
[5] Import OCLC-MARC or MARC21 records only. No prescribed maximum for file size (KB or MB). Connexion imports records in groups of 100, pausing after each group to ask you to confirm that you want to continue. Maximum number of records you can import depends on the number of records currently in your bibliographic or authority save file. Save files can contain up to 9,999 records.
[6] “The MARC code for the Registry of Digital Masters is “dlr”.
[7] Intended for OCLC Connexion users,
this exercise is illustrative and may not reflect any particular
situation. You may need to add or change
other fields to create an electronic resource record to pass Connexion
validation. Any URLs are for
illustration purposes only.
[8] The guidelines only include MARC fields that need
to be added to satisfy requirements for the Registry and not all MARC fields
that are needed to describe a digital object or what access points to
include. See the Appendix A for details
on MARC fields used to describe Registry records.
[9] In addition to cataloging records that meet AACR2 level 1 description or a national equivalent.
[10] In addition to cataloging records that meet AACR2
level 1 description or a national equivalent.
[11] Texts in italics are quotes from MARC 21 Format for
Bibliographic Data.
[12] Referred to as a “persistent identifier” in D. Flecker’s Registry functional requirements documents, December 2001. All full or higher users may add field 042 with “dlr” in WorldCat with the exception of authenticated serial records.
[13] DBE allows the user to add a
506 or 538 field if not already present.
[14] OCLC’s Database Enrichment
(DBE) program allows all full or higher cataloging users to add and/or modify
field 583 and replace the bibliographic record.
This field displays to any user; formerly, it displayed only to the
inputting institution or when locked by a user.