1	Participating in the OCA: University of California Libraries Robin L. Chandler California Digital Library April 12, 2006
2	Major Points Provide a snapshot of what it means to participate as an OCA member Scope of project Roles and responsibilities library contribution Resources required – costs to library Unpack 10 cents/page model Work being accomplished
3	OCA Vision….(according to me) Book content files and metadata (out-of-copyright & public domain) are openly available for access and reuse by individuals and organizations Services are built by third parties (commercial and non-commercial) supporting POD, audio books, web services, etc.…. Availability of information spurs innovation and research
4	UC Joining the Open Alliance OCA provides a unique and timely partnership for the UC Libraries to digitize out-of-copyright books UC Libraries supply content: 80 – 100 K books California Digital Library (CDL) coordinates Internet Archive (IA) provides scanning capacity, online access to content files, & long-term file management Third-party funding supports IA production capacity to scan
5	Business Case for Participation OCA provides UC Libraries opportunity to consider new business models: Funds invested in licensing online collections of out of copyright materials could be reallocated to digital reformatting Digital reformatting can help support our efforts to build shared print collections and seek to avoid cost in use of scarce shelving space Investments in digitization of local materials creates access (for our patrons) to third-party materials not currently available to them
6	Test Case – Debugging the Workflow The UC Libraries are financially supporting the digitization of approximately 800 books from the collections of the UC Berkeley Mathematics Library The work to scan these materials is nearly complete and the books are available through the IA’s Texts website http://www.archive.org/details/texts
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9	Establishing the Workflow UC: Select, retrieve, inspect, transfer & return books to shelves IA: queries Z39.50 catalog to metafetch bibliographic records IA: Digitization: creating content files & metadata Camera raw (color), JP2K, PDF, DjVu, OCR Scandata.xml (and others)
10	Establishing the Workflow (cont’d) IA: Quality control & (online) access IA: Long-term management of OCA content files UC: Library validation and ingest of UC Library metadata and content files for preservation storage UC: Link Melvyl (local catalog) to IA content
11	Getting your feet wet…its not just about supplying books to feed the scanners Locating space for two scanning station centers in UC system Making infrastructure improvements Developing a tracking database (MySQL)
12	Getting deeper in the water…. Developing pick-lists: Leveraging strengths of union and local catalogs Developing strategies to identify biographies (discovering the limits of supplied subject headings) Minimizing duplication across multi-library collections Managing “bound with” volumes and foldouts Determining file formats to preserve locally Developing ingest process: METS feeder Planning storage requirements
13	IA Production Model 10 cents a page per book $ 2 million dollars = 20 million pages = 67 K books Scribe capacity (scanning stations) 500 pages / hr per scribe 14 hours/ day per scribe 7000 pages/ day per Scribe 70,000 pages per day (10 scribes) 350,000 pages per week (10 scribes) 1000 books per week (10 scribes), if an average book is 350 pages
14	Working with OCA staff: primary contacts Rick Prelinger, Acting OCA Director Robert Miller, Director of Books Stu Blair, Director of Software Engineering
15	UC Libraries Staffing California Digital Library (CDL) project management staff (1.5 FTE) UC systemwide coordinating team (15 members) CDL Ingest / Preservation Repository Group (approx 2.0 FTE) CDL Catalog Group (approx .5 FTE) Am Lit and US History Bibliographers (20 members) UCB Library / Northern Regional Library Facility team (approx 2.0 FTE)
16	UC Infrastructure Improvements Northern Regional Library Facility (managed by UC Berkeley) 1 gb/ps data pipeline 98 amps for 10 scribes Restroom facility for 2^nd shift Southern Regional Library Facility (managed by UCLA) Currently assessing needs, but predicting upgrades for network switches, fiber optic cable and need for increasing electricity capacity
17	Costs to the UC Libraries Library providing funds: Staffing throughout the project workflow Physical space Scanning centers (where Scribes are housed), book processing, queue storage (book trucks) Terrabyte servers for preservation repository Infrastructure upgrades Electrical, networking Facilities to accommodate two shifts (14 hour days)
18	Reaching OCA October 2006 Milestone OCA staff are enthusiastic, patient and creative partnering with libraries to achieve efficient production capacity and a quality product April 10, 2006 first American Literature books from UC Libraries available on the OCA
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23	Building Sustainability for OCA Current focus: build digital content Secondary objective: create deliverables to help build digital content in the long-term e.g.OCA Working Group: Scribe Scanning Workflow Requirements Procedures Case Studies / Workflows
24	Thank you Please feel free to contact me at robin.chandler@ucop.edu